On this page: Are the rules of editing, instructions how-to edit, edit approval process, and standards and guidelines.

Before You Edit

Review the editing rules, publishing and URL: 

Publishing

  • When deleting pages; update the nav.inc first (remove the page link before deleting the page itself). Publish the nav.inc after updating it.
  • When adding new pages; publish the page before publishing the updated nav.inc 
  • Preview pages before Publishing them until page is finished. Don’t forget to Publish when done.
  • Check pages back in before logging out via Dashboard or Gadgets

URLs

  • Use complete email addresses (e.g. jsmith@sdsu.edu) for email links instead of names without the actual address.
    • This method is accessible-friendly for those who do not have their email client setup to automatically open, they would have no way of knowing the address.
  • When inserting a website link, use the full  URL and provide user-friendly 'Text to Display' field.  For example:
    • URL would be https://www.google.com/
    • 'Text to Display' field Google (e.g. Google

Once you enter the OU Campus Page view of the page you wish to edit:

  1. Check out the page by clicking the light bulb icon from the Page Actions Toolbar. If you see a red padlock icon instead of a light bulb, the page is checked out by someone else and you will not be able to edit the page. Learn more about Checking Out/In pages.
  2. Click Edit from the Page Actions Toolbar.
  3. Click on the Green Button that says “Main Content” with a pencil icon or on a different green tab if you have more than 1 editable region on the page.
  4. Begin making your text edits inside the Editor.
  5. Once inside the Editor, all of the text on your page will become editable. You can delete words, change text and add new information as needed. 

When reviewing your edits, you will want to make sure that it’s ready to be published:

  • Make sure new content follows our Standard and Guidelines.
  • Make sure any changes you design work for mobile size to ensure it will renders properly on all platforms.
  • Use the Accessibility Check to make sure your content is accessible.
  • After saving changes, Preview the page before submitting it (if you are under Workflow) or Publish if approval is not required.

Snippets

Snippets are pre-configured code designed to be inserted into pages and modified by the content contributor. They are used to help ensure standard formatting, layout and design of page items. When using a snippet, you may edit the content (i.e. the text, files, or images), but the style, layout, and format of the content will stay consistent. View our Snippet Portfolio

Assets

Assets allow users to create and manage reusable content in one location, and then place that content on an unlimited number of pages. After the asset has been placed on a page, the page is now "subscribed" to the asset, meaning the page will fetch new asset content whenever that asset is republished. 

OU Campus has the ability to enforce an edit approval process by restricting users from publishing pages, it's called Workflow. This process is recommended for divisions with access to writing experts. More on edit approval.

Standards & Guidelines 

The following are basic guidelines and standards to familiarize yourself with. By no means is this an exhaustive list, but more a “tips and tricks” when working on the web.

  • Think about what you are putting on your Web page. Include only important information and be clear and concise. Minimize different content formats: if you have a PDF or document, can it just live on the website as an actual page, or does it need to be a linked-PDF or linked-document, uploaded to the website?
  • Use Gender/Pronoun Neutral Language. Omitting the use of gender labels and pronouns neutralizes written text. The phrasing he/she could assume specific roles on the reader. This could alter how the information is received. Use phrasing such as, “the reader” or “the student” provides a gender-neutral text. Pronouns can detract viewers from reading a text. A common practice is to use the pronoun, “you” in written text. However, information with pronouns could unintentionally place blame and/or point fingers at the reader.
  • If it’s not ready, don’t include it or don’t publish it. Don’t use “Coming soon...,” “Under Construction,” or any other similar wording.
  • If any user fails to meet these standards, their access to edit pages may be revoked.
  • All pages on the website should have a consistent look to maintain a cohesive brand.
  • When copying and pasting content from another source (e.g. Word or PDF), use the 'Clear Formatting' icon Clear Formatting in OU or the ‘Paste as Text’ icon Paste as Text icon. (From Edit mode see the ‘?’ icon OU Help Icon to open up the Toolbar Help window for specifics between both options.)
  • Make sure to proofread all text and perform spell check.
  • Be clear, concise and simple in your copy. Get to the point.
  • Make sure the most important information takes precedence.
  • Put yourself in the shoes of someone coming to your page for the first time — identify your audience.
  • Speak to your audience, don’t dumb-down your content, but make it simple and easy to understand.
  • Don’t change the font face.
  • Don’t change the font color.
  • Don’t change the font size outside of the predefined size options within Styles and Formatting.
  • Don’t add background colors to text unless it is specified within the Styles menu.
  • Don’t bold, underline or italicize text — if it’s all bold, italicized or underlined, none of it will stand out.
  • Don’t add additional space between characters.
  • Don’t use excessive exclamation points or all caps — your audience will think you’re yelling at them.

SDSU Style Guide
Following a website style guide ensures brand identity, professionalism and uniformity across campus websites. It’s the document that establishes writing rules, voice, visual elements, typographical treatment, and interaction decisions. Go to SDSU Brand Central for style guide information.

Any content added to the website may be changed by Campus Web Services at any time, if it fails to meet basic writing style guidelines, visual style guidelines or accessibility guidelines.