This guide provides information required to successfully migrate a website into OU Campus, details how-to organize content and request initial training after development website is built.
After the preliminary migration meeting the department preparation and planning phase begins. Campus Web Services will create a development website for the department during this period. It is incumbent on the department to organize the details of their migration.
- Provide a site map:
- indicating the main content areas
- submenu pages
- homepage features desired
- any links to social media.
- Comprehensive list of URLs for every page in current website, even if the page will not be included in the new website (they still must be listed for redirect purpose). Web URL Redirect Example
- View our New Account Process list for other requirements needed to start building new account
Websites should always be reorganized from scratch when redesigning them (from the top down – not just by department or service).
Check out this 30 minute video Serenity Now - Redesigning a Website in One Year or Less
- Review your content and decide if it should be public-facing (OU Campus) or private (SDSU Intranet).
- Content that is no longer mandated by law to be publicly available according to Chancellor’s Office Record Retention belongs in SDSU Intranet to be archived or deleted, if obsolete.
- If you have not already moved your business-related content (e.g. business procedures, internal documents and forms, etc.) from public websites to SDSU Intranet - do that first. All other internal information not required to be posted on the Internet should be moved to SDSU Intranet.
After the website is ready for department to populate content, and your IA is complete, request Basic OU Training through a service desk request:
- ETS Service Desk
- Create New Request via New Request button.
- Sign-in with SDSUid credential (e.g. email@example.com)
- Service Category: Communication and Collaboration / Websites
- Topic: Websites (OU Campus)
- Subject Title: OU Basic Training
Our training is intended to train the trainer (Account Administrators) who can then train your department users/content provider.
After OU Basic Training
Management must provide the following information for each user to the Account Administrator to set up user accounts, permissions and file access:
- first and last name(s)
- sdsuid username(s)
- Specify required user level access for each person based on their website management experience.
- Which Group(s) should they be placed in?
After account access has been created by Account Administrator, users may start developing the website.
During this process it is vital to get feedback from end-users (preferably outside of your department) to ensure it is user friendly. Have them look for specific content on the website to test the ease of navigation. Based on the results, some tweaks may be necessary.